Rental Fees Room rental fees do not apply to organizations with 501(c)3 status when meetings are open to the public and scheduled during normal library open hours; however, all groups must pay room setup fees and equipment rental fees when applicable. All other groups are subject to fees as detailed below.
Any organization seeking nonprofit rates must qualify as a tax-exempt organization under Section 501(c)3 or other tax-exempt sections of the Internal Revenue Code and must submit a copy of a current letter of exemption to the library administration office.
The Central Library has three meeting rooms which can be combined into a large space which can hold, at most, 570 people. Organizations can rent one, two, or all three rooms. The library also has two public conference rooms that can be rented for meetings during library hours. The first floor conference room can accommodate twelve people, and the second floor conference room can accommodate eight people. No group using the second floor conference room may cater its event. See below for detailed information regarding rental fees.
Study rooms of various sizes may also be reserved for a daily maximum of two hours. Study rooms are only available during library hours to library patrons, and a library card is required to make a reservation. Study rooms are free to use. Call (515) 283.4152 to make a reservation.
Fee Level I
Nonprofit rate for closed 501(c)3 meetings (fees are PER HOUR)
$20.00 for one room, $30 for two rooms, $40 for three rooms
Maximum Daily Rate
$100.00 for one room, $120 for two rooms, $150 for three rooms
Meeting rooms are not available for nonprofit rates when the library is closed. See FEE LEVEL II (below).
Public Conference Rooms
$10 per hour for meetings not open to the public
No fee for nonprofit groups open to the public or for tutoring;
must have a library card to reserve a study room; two hours
Fee Level II
For-profit organization, private party rate, or library closed rate
One of three rooms
During library hours: $60 per hour
Monday thru Thursday nights: $400*
Friday and Saturday nights: $600*
Two of three rooms
During library hours: $80 per hour
Monday thru Thursday nights: $600*
Friday and Saturday nights: $800*
All three rooms (combined space)
During library hours: $100 per hour
Monday thru Thursday nights: $800*
Friday and Saturday nights: $1000*
Conference rooms: $10 per hour.
These rooms are not available when the library is closed. Catering is available in the first floor conference room ONLY.
The library must have all details regarding meeting room setup 48 hours in advance of all meetings. ABSOLUTELY NO CHANGES will be made the day of the meeting.
The parking garage will never be open before or after library hours.
A room setup fee of $25 per room may be charged for any events canceled less than 24 hours in advance of the event.